The Annual Contribution (AC) and Retrospective Computation (RC) calculations provide the Authority with necessary resources for the defense and payment of claims, funding for excess and reinsurance premiums, claims administration fees, broker fees, operating expenses, and all other costs associated with the coverage programs. For budgeting purposes, the Authority has created an AC invoice summary for the upcoming 2017-18 coverage year. The summary of each agency’s cost of coverage for the upcoming coverage year includes:
The AC invoice summary is available on the Authority’s website on the Cost Allocation page. Access to this summary requires a username and password. If you need assistance with your username and/or password, please visit the myJPIA Login page, and click the appropriate help button.
AC invoices will be emailed to members in May. If you have any questions, please contact Lam Le, Financial Analyst, via email or at (562) 467-8729.
Public entities often don’t have much flexibility when it comes to their performance review process, and while both managers and employees sometimes dread annual evaluations, the process of evaluating an employee's performance can be valuable when it is done correctly. In order to make the most out of the performance review process, Authority members can register for the California JPIA’s training class, Conducting Effective Performance Appraisals. In this class, participants learn how to prepare for a performance review, methods to communicate job standards and expectations, and ways to motivate employees. To register for this class, members can log into myJPIA. For more information, contact Ryan Thomas, Training and Loss Control Specialist at (562) 467-8775 or by email.
Registration is open for the Authority’s first Risk Managers Roundtable of the year, which will be held on three dates during the month of March. The featured topic is “The Risk Management Process,” and attendees will have the opportunity to discuss with Authority Risk Managers how this process can assist agencies with establishing safe workplaces and communities, and preserving financial resources. Following the presentation, risk managers will facilitate a roundtable discussion on the subject. The first roundtable will be held on March 8th at the Authority’s La Palma campus, with two following roundtables in Pismo Beach on March 15th and Palm Desert on March 21st. For more information or to register, members can log into myJPIA. Questions on this event should be directed to Ryan Thomas, Training and Loss Control Specialist, at (562) 467-8775 or by email.
Managing the contract review and approval process is something many public agencies struggle with. In fact, because public agencies vary significantly in their size and organizational structure, it is difficult to offer a one-size-fits-all template that addresses sound contract management procedures and policies. However, some agencies have developed or found systems that work well for them. Members can share their thoughts about contract management systems on the Authority’s LinkedIn discussion group page.
The California JPIA offices will be closed on Monday, February 20th, in observance of Presidents’ Day. For urgent matters, please call the Authority’s main number, (562) 467-8700, and you will be directed to the staff member on call. Normal business hours will resume on Tuesday, February 21st.
January’s Authority Live! event, which focused on the passage of Proposition 64 and the resulting “Adult Use of Marijuana Act” (AUMA), is now available for California JPIA members to view online. Stephen A. McEwen, Partner at Burke, Williams and Sorensen, presented information on AUMA, including the development and enforcement of ordinances covering the regulation of marijuana businesses, and private cultivation and personal use of marijuana. The December 2016 edition of The Authority, the California JPIA’s monthly newsletter, has an article with more information on AUMA.
To view the webcast, members can contact Ryan Thomas, Training and Loss Control Specialist, by email or at (562) 467-8775, to request a link to the webcast.
A revised policy template, Automated External Defibrillator Program, has been added to the Authority’s Resources and Documents library on cjpia.org. This template provides guidance to members on establishing training and standards for the use of automated external defibrillators (AEDs) by non-licensed or non-certified personnel. The template also includes an AED maintenance log/checklist. Note that this template is for members only, and therefore, is password-protected. For assistance with website credentials, please visit the myJPIA Login page and click on the appropriate button for username, password, or registration.
Unpermitted structures that are built by private citizens on public property, but not authorized by the member agency, should be removed as soon as possible to minimize potential risk exposure. If structures such as these are permitted to remain, agencies run the risk of eventually having to remove something that has become popular with the public or taken on historical significance. To share an experience with this type of situation or to comment on this topic, members can visit the Authority’s LinkedIn discussion group page.
In response to growing statistics supporting the dangers of cell phone use while driving, California has established a new law cracking down on drivers handling cell phones. Previous laws banned talking and texting on handheld phones while operating a motor vehicle. However, the new law, AB1785, which took effect on January 1st, 2017, makes it illegal for a driver to hold and operate a handheld device unless the driver uses some form of hands-free operation. To learn more about the risks associated with the use of mobile devices on the road and how your organization can develop a sound company policy, Authority members can sign up for the e-learning training, "Dangers of Cell Phone Use while Driving."
Please note that from 12:00 am to 11:59 pm on Friday, January 27th, the myJPIA section of the Authority’s website will be down while we perform important scheduled maintenance. During this time, members will be unable to access myJPIA for training registrations or password-protected documents. For any urgent requests, members can contact the Authority’s main line at (562) 467-8700 for assistance. We thank you for your patience and apologize for any inconvenience.