Each year at the Authority’s Risk Management Educational Forum, the Authority presents the Capstone Award to an individual who best exemplifies the practice of risk management in the public sector. To qualify for this award, individuals must work at a member agency and fulfill the following criteria:
To nominate an individual for the Capstone Award (self-nominations are also accepted), click on this survey link. Nominations will be accepted until 5:00 pm on Thursday, June 1, 2017. Click here for more information on the award, or contact Abraham Han by email or at 562-467-8778 with any questions.
The 2017 Forum, entitled Risk Management: Facing the Future Together, will be held at the Fess Parker Resort in Santa Barbara from October 11 – 13.
In March, the California Supreme Court ruled that emails and texts that are sent or received on an agency official’s private electronic device and are related to an agency’s business are considered public records under the California Public Records Act (CPRA). The ruling was in response to the case of City of San Jose et al. v. The Superior Court of Santa Clara County (Smith), involving a public records request that sought emails and texts sent and received on private electronic devices used by San Jose’s mayor and members of the City Council. Justice Carol Corrigan wrote in the ruling, “we conclude that a city employee’s communications related to the conduct of public business do not cease to be public records just because they were sent or received using a personal account.” The Court also suggested that local agencies develop policies for employees to address requirements of the CPRA, specifically regarding information in private devices that may be considered relevant public records.
The Authority has available to members a Social Media Comment and Content Moderation Guide to assist members with managing the risks associated with maintaining an agency website and a presence on third-party social media sites. While the use of these platforms is an excellent way for public agencies to engage with citizens, businesses, and other stakeholders, failure to comply with applicable laws and regulations can result in costly litigation. This is particularly true when it comes to managing content posted to agency websites and social media sites.
The Authority’s guide includes a glossary of terms, and information on document retention, copyrights, and open government, as they pertain to social media. This guide, along with the recently revised Social Media Policy Template, provides model policies and best-practice guidance for managing employees’ use of social media on an agency’s behalf, as well as the public’s use of agencies’ websites and social media pages.
For questions regarding social media and associated risks, members can contact their assigned Risk Manager.
In the wake of the passage of AB 1661, the Authority is offering a new classroom training titled “Workplace Harassment Training for Local Agency Officials.” This course, offered regionally, enables members to comply with the training requirements under AB 1661.
AB 1661 requires that compensated local agency officials, including elected officials and commissioners, receive workplace harassment prevention training. This law applies to any city, county, city and county, charter city, charter county, charter city and county, and special district, and it mandates harassment prevention training for any member of a local agency legislative body and any elected local agency official who earns any type of compensation, salary, or stipend. Additionally, the law stipulates that the training must be completed within six months of taking office and every two years thereafter.
If you are interested in scheduling this training for your local agency officials, please contact Ryan Thomas, Training and Loss Control Specialist, by email or at (562) 467-8775.
The California JPIA’s Leadership Academy was held in March at La Bellasera Hotel & Suites in Paso Robles. Over the course of three days, 27 participants, representing 16 member agencies, took part in educational sessions designed for senior management. Sessions featured a variety of issues, including transforming organizations through great leadership, public service ethics, and conflict resolution, all with the goals of facilitating growth, enhancing organizational effectiveness, and expanding the ability of managers to think strategically. The Leadership Academy will next be held in Spring of 2018.
For questions about this and other Academies, contact Michelle Aguayo, Training Coordinator, by email or phone at (562) 467-8777.
In today’s increasingly polarized atmosphere, diversity training can help employees to break down barriers created by misguided generalizations and to work more effectively together. A recent study in Psychological Bulletin found that diversity training can be successful, particularly when accompanied by other related initiatives. The Authority assists members with this type of training by offering a number of options on the subject of diversity in the workplace. One such option is an e-learning training, titled “Diversity: Race, Ethnicity, Language and Religion Workplace Issues,” which teaches viewers how to identify and resolve issues related to harmful stereotypes. Also covered in this training are legal issues and workplace conflicts. To register for this training, members can log into myJPIA. For more information, contact Ryan Thomas, Training and Loss Control Specialist at (562) 467-8775 or by email.
Each July, the Authority’s Board of Directors conducts its annual meeting. Topics presented at the meeting include the annual report, and strategic plan and operational update. In addition, risk management awards are presented, and an election of Executive Committee members is conducted. The 2017 Board of Directors meeting will be held at the Authority’s campus in La Palma on Wednesday, July 19. Certification information will be sent to member agency clerks in April. For more information regarding the Board of Directors meeting, contact Denise Covell, Administrative Assistant, by email or at (562) 467-8771.
The Authority’s 22nd annual Risk Management Educational Forum, to be held in Santa Barbara from October 11 – 13, 2017, is being presented with the theme Risk Management - Facing the Future Together. This theme highlights the importance of contemplating issues that could create future exposure and loss for local governments, and encouraging participants to draw from lessons of the past while moving their organizations forward into the future.
Doc Hendley, who was selected as a CNN Hero and is the President and founder of the organization Wine to Water, will be this year’s keynote speaker, bringing a knowledge of civil and human rights, global affairs, and empowerment to his inspirational presentation.
The Forum, held at the Fess Parker Resort, will have information on sessions, speakers, and registration details in May. For Forum-related questions, please email the Authority.
The Authority is working to develop video content covering various risk management topics. These five to 10-minute “Short Take” videos will augment the Authority’s e-learning training library and Authority Live! events through a quick-hitting, yet informative, style. Examples include workplace horseplay, delivering feedback to employees, facility inspections, and certificates of insurance.
For further information regarding Short Takes, or to provide ideas for potential topics, please contact Ryan Thomas, Training and Loss Control Specialist, by email or at (562) 467-8775.
The Authority recently revised its Hearing Conservation Program template, which is available to members in the Resources and Documents library on the Authority’s website, cjpia.org. The revisions include the addition of sections addressing protective equipment, procedures to address noise exposures, training, and recordkeeping. The template also includes an assessment checklist and a reference table of permissible noise exposure. Members can make agency-specific modifications to the template, which is in Microsoft Word format. Note that this template is available to Authority members only, and will require a password and username in order to access the document. For assistance with login credentials, please contact Joe Eynon, Training Manager, by email or at (562) 467-8785.
For questions regarding this template, members can contact their Regional Risk Manager.