• Mandatory Transgender Rights Poster

    February 5, 2018
    Beginning January 1, 2018, the California Department of Fair Employment and Housing (DFEH) requires California employers with five or more employees to display the DFEH’s “Transgender Rights in the Workplace” poster, which must be placed in a prominent and accessible location in the workplace. The poster provides answers to employer FAQs, useful definitions, and information on how to file a complaint. The DFEH website has the poster available for download. For questions about this and other required posters, members can contact their regional Risk Manager.
  • Form OSHA 300A Posting

    January 31, 2018

    The Authority is reminding its members that the Occupational Safety and Health Administration (OSHA) requires employers to post OSHA Form 300A between February 1 and April 30, 2018. Form 300A provides a summary of the total number of job-related injuries and illnesses that occurred in 2017 and were logged on OSHA Form 300. The form must be posted in a location where employee notices are usually posted, and must not be altered, defaced, or obscured during the posting period. Members who participate in the Authority’s Workers’ Compensation Program will receive from York Risk Services Group a partially completed Form 300A and instructions for completing and posting the form. For questions involving Form 300 or Form 300A, members can contact the Authority’s Workers’ Compensation Program Manager, Jeff Rush, via email or at (562) 467-8707.

  • Risk Management Academy Kicks Off January 23

    January 23, 2018

    The Authority’s newest academy offering, the Risk Management Academy, takes place this week in Carlsbad. Running from January 23 – 25, this academy provides risk managers at member agencies with the skills necessary to help create and support a healthy risk management culture, covering topics such as the importance of root cause analysis, consequences of ineffective risk management, and unique loss exposures of public entities.

    For questions about this and other academies, contact Michelle Aguayo, Training Coordinator, by email or at (562) 467-8777.

  • LinkedIn Discussion Group: Independent Contract Instructors and Children’s Safety

    January 18, 2018

    Protecting children that participate in an agency’s after-school and recreation programs is crucial, as the risk of child predators is real. Mitigating this risk goes far beyond signed participant waivers and requiring sexual molestation insurance from independent contract instructors.

    Members can visit the Authority’s members-only LinkedIn discussion group page to share their thoughts on policies and procedures to ensure children’s safety. 

  • Authority Offices Closed in Observance of Martin Luther King Jr. Day

    January 11, 2018

    The California JPIA offices will be closed on Monday, January 15, in observance of Martin Luther King Jr. Day. For urgent matters, please call the Authority’s main number, (562) 467-8700, and you will be directed to the staff member on call. Normal business hours will resume on Tuesday, January 16.

  • Spotting a Phishing Scam

    January 11, 2018

    Educating and training staff is crucial in the fight against cyber criminals. Since phishing attacks are some of the most common types of cyber crimes, being able to spot a phishing email is of particular importance. Phishing is defined, according to Merriam-Webster, as a scam by which an internet user is duped (as by a deceptive email message) into revealing personal or confidential information which the scammer can use illicitly. Recognizing the common characteristics of these fraudulent emails is helpful to prevent them from being spread. Phishing emails frequently contain the following:

    • A generic subject line
    • A suspicious URL
    • Improper use of copyright
    • Bad grammar/spelling
    • Unnecessary urgency

    More information on how to spot a phishing email can be found here.

  • Lexipol Law Enforcement Program

    January 3, 2018

    California JPIA members with police departments are provided funding by the Authority for participation in Lexipol’s Law Enforcement Policy Manual Update and Daily Training Bulletin subscriptions. The Authority formed a strategic business partnership with Lexipol in January 2009, and this partnership has continued over the years in order to equip the Authority’s members with policies and trainings to keep up with the constantly evolving landscape of law enforcement.

    The purpose of the Authority funding these resources on behalf of the member is to reduce liability exposure by providing up-to-date policies with a daily training component. If these two components are consistently maintained, they represent a powerful tool that informs and trains law enforcement personnel how to reduce risk by acting in a sound manner in different scenarios and situations.

    For questions regarding the Lexipol program or how to maximize effective use of the program, please contact your assigned regional Risk Manager.

  • Authority Offices Winter Holiday Schedule

    December 21, 2017

    The Authority’s offices will be closed from Monday, December 25 through Monday, January 1. If you should have an urgent need to reach someone in our offices, please call (562) 467-8700, and leave a message by following the prompts for the emergency mailbox. You will receive a return phone call the same day. 

    To request an evidence of coverage (EOC) during this time, please complete this online request form. If your EOC request will need to be issued prior to January 2, please call Jim Thyden at (562) 631-5449.

  • Effective Screening Procedures for Child-Serving Positions

    December 21, 2017

    As providers of recreation activities, daycare centers, and other child-serving programs, local government agencies have a responsibility to effectively screen job applicants and volunteers, and to proactively exclude those individuals who harbor inappropriate intentions towards children. While criminal background checks (including Live Scan fingerprinting) are an important part of the screening process, they should not represent an agency’s only effort to identify would-be abusers. According to Abuse Prevention Systems, a Texas organization dedicated to protecting children and those who serve them, agencies should require (and check) work and personal references, and utilize an application and interview process designed to expose known risk indicators. California JPIA members who provide child-serving programs are strongly encouraged to review their screening procedures for related jobs and volunteer positions to determine if improvements can be made.

    For more information, please visit Abuse Prevention Systems’ website at www.abusepreventionsystems.com, or contact your regional Risk Manager. Please note that the California JPIA does not endorse nor have any relationship with Abuse Prevention Systems.

  • 2017 Risk Managers Roundtables Wrap Up

    December 4, 2017

    The Authority’s quarterly series of Risk Managers Roundtables wrapped up in November, with Cal/OSHA compliance as the topic for the fourth quarter. Dick Monod de Froideville, a specialist in the field of Cal/OSHA regulatory compliance and code enforcement, instructed attendees on how to handle a Cal/OHSA inspection, filing appeals, and completing an OSHA 300 log, after which a roundtable discussion was facilitated by an Authority risk manager. 

    Risk Managers Roundtables are held each quarter at three separate locations and feature a presentation followed by a roundtable discussion. The topics for the 2018 roundtables will be announced in the coming weeks. For more information on Risk Managers Roundtables, contact Ryan Thomas, Training and Loss Control Specialist, by email or at (562) 467-8775.

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